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VTValiTracAI

Form · FRM-02

Document Change Request

Request, impact assessment and approval of a change to a controlled document.

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Purpose

Records a request to create, change or withdraw a controlled document, the assessment of the change's impact, the review comments, the approval and the actions completed at issue. One form is used per document change; it is the evidence that changes are reviewed and approved by the same functions as the original document.

What it covers

  • Section 1 - Request
  • Section 2 - Impact assessment (Quality Manager / Technical Manager)
  • Section 3 - Review comments and resolution
  • Section 4 - Approval
  • Section 5 - Issue actions (Quality Manager)
  • Authorisation

How to complete it

  1. 1.Anyone may raise a request. Complete Section 1 with the document affected, the nature of the request and the reason, attaching marked-up pages where helpful.
  2. 2.The Quality Manager completes Section 2 (impact assessment) with the Technical Manager for technical documents: consider other documents, forms and records in use, training, uncertainty budgets, scope of accreditation, customer contracts and software.
  3. 3.Reviewers record comments and their resolution in Section 3. The approver signs Section 4.
  4. 4.The Quality Manager completes Section 5 at issue, confirming the register update, withdrawal of the previous revision, distribution and training or read-and-sign.
  5. 5.File the completed form with the document's history in the document control folder.

Before you use it

  • Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
  • Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
  • Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
  • Record the document in your own document register and set its review date.

Related documents

This is an original template published by ValiTrac. It does not reproduce the text of ISO/IEC 17025 or of any accreditation body publication, and it does not by itself confer or guarantee accreditation. Customise, review and approve it before use.