Intermediate Check Record

Purpose

Records the intermediate check plan for an item and each check performed between calibrations, with the reference used, the result, the check limit, pass / fail and actions, per SOP-30. It provides the evidence that confidence in calibration status was maintained and bounds the look-back period after a failure.

What it covers

• Authorisation

How to complete it

1. 1.Complete the plan header when the item enters service (method, reference, points, frequency, limits derived from the budget and tolerance, action on failure).
2. 2.Record each check at the time it is performed, including transport checks (before / after on-site work) and pre-use checks.
3. 3.On failure: repeat once; if confirmed, withdraw the item (FRM-21), inform the Technical Manager, raise FRM-13; record the outcome here.
4. 4.Plot check values on FRM-28 where a trend is meaningful.

Before you use it

• Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
• Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
• Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
• Record the document in your own document register and set its review date.

Related documents

• QM-01

  Quality Manual

  Top-level description of the management system against every clause of ISO/IEC 17025:2017.

• SOP-11

  Equipment Selection, Calibration and Maintenance

  Equipment lifecycle: selection, acceptance, identification, calibration programme, labelling, maintenance and disposal.

• SOP-30

  Intermediate Checks of Reference Standards and Equipment

  Checks between calibrations that maintain confidence in the calibration status of reference standards.

• CHK-01

  ISO/IEC 17025:2017 Gap Analysis and Self-Assessment

  Clause-by-clause self-assessment with evidence, gap and action columns.

• FRM-01

  Master Document Register

  Register of every controlled internal and external document with revision, status and distribution.

• FRM-02

  Document Change Request

  Request, impact assessment and approval of a change to a controlled document.

• FRM-03

  Records Retention Schedule and Disposal Log

  Retention periods by record type and a log of authorised disposals.

• FRM-04

  Internal Audit Programme and Audit Plan

  Annual audit programme covering every clause and activity, plus the plan for a single audit.