Equipment Register

Purpose

The Equipment Register is the master list of all equipment that can influence results, with identity, category, location, custodian, calibration provider, interval, status and check requirements. It is the basis of the calibration programme and recall system (SOP-11).

How to complete it

1. 1.Maintain electronically; every item gets a unique ID (EQ-NNNN) marked on the item.
2. 2.Category: REF (reference standard), WRK (working standard), AUX (auxiliary - indication not used), MON (environmental monitoring), SW (software / firmware), CRM (reference material), TMP (temporary / hired).
3. 3.Status: IN SERVICE, DUE (within 60 days), OVERDUE, OUT OF SERVICE, RETIRED, TEMPORARY.
4. 4.Record the intermediate check method and frequency (SOP-30) and the acceptance criteria (SOP-11) or a reference to FRM-19.
5. 5.Generate the monthly due list from the next-due column.

Before you use it

• Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
• Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
• Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
• Record the document in your own document register and set its review date.

Related documents

• QM-01

  Quality Manual

  Top-level description of the management system against every clause of ISO/IEC 17025:2017.

• SOP-11

  Equipment Selection, Calibration and Maintenance

  Equipment lifecycle: selection, acceptance, identification, calibration programme, labelling, maintenance and disposal.

• SOP-33

  Calibration Interval Determination and Review

  Setting and reviewing calibration intervals for reference standards and equipment using history and risk.

• FRM-19

  Equipment History Card

  Lifetime record for one item: acceptance, calibrations, checks, maintenance, damage, adjustments.

• CHK-01

  ISO/IEC 17025:2017 Gap Analysis and Self-Assessment

  Clause-by-clause self-assessment with evidence, gap and action columns.

• FRM-01

  Master Document Register

  Register of every controlled internal and external document with revision, status and distribution.

• FRM-02

  Document Change Request

  Request, impact assessment and approval of a change to a controlled document.

• FRM-03

  Records Retention Schedule and Disposal Log

  Retention periods by record type and a log of authorised disposals.