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VTValiTracAI

Form · FRM-19

Equipment History Card

Lifetime record for one item: acceptance, calibrations, checks, maintenance, damage, adjustments.

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Purpose

The lifetime record for one item of equipment containing every element required by clause 6.4.13: identity, software version, manufacturer and serial number, verification of conformity to requirements, location, calibration history with results and acceptance criteria, reference material documentation, maintenance plan and history, and damage, malfunction, modification or repair.

What it covers

  • 1. Specification and requirement
  • 2. Acceptance and release
  • 3. Calibration history
  • 4. Maintenance plan
  • 5. Events: damage, malfunction, modification, repair, adjustment, out-of-service

How to complete it

  1. 1.Open a card when the item is entered on FRM-18; keep it with the item's certificates in the equipment file.
  2. 2.Record the acceptance verification and release for use (Section 2) before first use.
  3. 3.For each calibration record the certificate number, provider, key results or drift against the previous, the acceptance decision (Rule A, SOP-29), the corrections implemented and their independent verification, and the next due date.
  4. 4.Record every event (damage, out-of-tolerance, repair, adjustment, software update, transport incident, out-of-service period) in Section 5 with the impact assessment reference.

Before you use it

  • Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
  • Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
  • Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
  • Record the document in your own document register and set its review date.

Related documents

This is an original template published by ValiTrac. It does not reproduce the text of ISO/IEC 17025 or of any accreditation body publication, and it does not by itself confer or guarantee accreditation. Customise, review and approve it before use.