Sampling Plan and Record

Purpose

The sampling plan and record required by clause 7.3, documenting what will be sampled and how, and recording what was actually sampled, by whom, when, with what equipment and under what conditions, together with deviations and chain of custody.

What it covers

• Plan
• Record
• Authorisation

How to complete it

1. 1.Complete the plan section before sampling and obtain Technical Manager approval; attach the statistical basis or the customer's plan.
2. 2.Complete the record section at the time of sampling; identify every sample uniquely; sketch or attach a diagram of locations.
3. 3.Record deviations and the assessment of representativeness before results are reported.

Before you use it

• Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
• Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
• Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
• Record the document in your own document register and set its review date.

Related documents

• QM-01

  Quality Manual

  Top-level description of the management system against every clause of ISO/IEC 17025:2017.

• SOP-14

  Sampling

  Sampling plans, methods and records when sampling forms part of the laboratory's activities.

• CHK-01

  ISO/IEC 17025:2017 Gap Analysis and Self-Assessment

  Clause-by-clause self-assessment with evidence, gap and action columns.

• FRM-01

  Master Document Register

  Register of every controlled internal and external document with revision, status and distribution.

• FRM-02

  Document Change Request

  Request, impact assessment and approval of a change to a controlled document.

• FRM-03

  Records Retention Schedule and Disposal Log

  Retention periods by record type and a log of authorised disposals.

• FRM-04

  Internal Audit Programme and Audit Plan

  Annual audit programme covering every clause and activity, plus the plan for a single audit.

• FRM-05

  Internal Audit Checklist

  Clause-by-clause question set with evidence and finding columns for auditing against ISO/IEC 17025.