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Procedure · SOP-14

Sampling

Sampling plans, methods and records when sampling forms part of the laboratory's activities.

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Purpose

To define how the Laboratory plans, performs and records sampling when sampling of substances, materials or products forms part of a laboratory activity, so that samples are representative, sampling factors affecting validity are controlled, and records permit the sampling to be reconstructed.

What is inside

10 sections, about 2 pages when printed.

  1. 1. Purpose
  2. 2. Scope
  3. 3. References
  4. 4. Definitions
  5. 5. Responsibilities
  6. 6. Procedure
  7. Records generated by this procedure
  8. Monitoring and performance indicators
  9. Assessment readiness notes
  10. Related documents

Records it generates

Applying this procedure produces the following records, which are the evidence an assessor samples.

  • –Sampling plans and records
  • –Deviation assessments

What an assessor looks for

The document closes with these points, so you can check your own practice before someone else does.

  • –Whether the plan existed before sampling and has a statistical basis.
  • –Whether the record allows the sampling to be reconstructed (who, where, when, what equipment, conditions).
  • –Whether sampling uncertainty is included where relevant.

Before you use it

  • Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
  • Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
  • Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
  • Record the document in your own document register and set its review date.
  • Delete the assessment readiness notes if you do not want them in your controlled version; they are guidance for you, not requirements.

Related documents

This is an original template published by ValiTrac. It does not reproduce the text of ISO/IEC 17025 or of any accreditation body publication, and it does not by itself confer or guarantee accreditation. Customise, review and approve it before use.