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Form · FRM-16

Authorisation Matrix

Who is authorised to perform, review, authorise and report each activity.

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Purpose

The Authorisation Matrix is the controlled record of who is authorised to perform, supervise, review and authorise each activity, procedure, range and location, and who holds key management, auditor and signatory roles. It is the reference used by signatories, auditors and assessors to confirm that work was performed by authorised people on a given date.

What it covers

  • Part A - Management, system and support roles
  • Part B - Technical authorisations (T / P / R / S with restrictions)
  • Part C - Changes since previous revision

How to complete it

  1. 1.Maintain one current matrix, revised by the Technical Manager whenever an authorisation is granted, restricted, suspended or withdrawn; retain every superseded version so that authorisations on historical dates can be demonstrated.
  2. 2.Part A lists management and system roles with named holders and deputies. Part B lists technical authorisations per person per activity with the level: T = trainee (supervised only), P = perform independently, R = review data, S = authorised signatory; add restrictions (range, location) in the cell.
  3. 3.Enter the date each authorisation was granted (from FRM-15) and the date of the last annual review.
  4. 4.Where the accreditation body holds its own list of approved signatories, note the notification date.

Before you use it

  • Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
  • Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
  • Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
  • Record the document in your own document register and set its review date.

Related documents

This is an original template published by ValiTrac. It does not reproduce the text of ISO/IEC 17025 or of any accreditation body publication, and it does not by itself confer or guarantee accreditation. Customise, review and approve it before use.