Supplier Calibration Certificate Acceptance Checklist

Purpose

The acceptance review for every calibration certificate received from an external provider for the Laboratory's reference standards, working standards and monitoring equipment, before the item is returned to service, per SOP-11 section 6.5, SOP-12 section 6.5 and SOP-20 section 6.4.

What it covers

• Provider and traceability
• Item identification
• Technical content
• Implementation
• Summary, actions and sign-off

How to complete it

1. 1.Complete for every incoming certificate; file with the certificate in the equipment file and record the review on FRM-19.
2. 2.Any 'No' is referred to the Technical Manager, who decides whether to reject the certificate, obtain a corrected certificate, or accept with documented justification and increased uncertainty.
3. 3.Update FRM-18 (due date), FRM-19 (results, corrections), FRM-22 (chain) and the calculation tools; a second person verifies the corrections entered.

Before you use it

• Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
• Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
• Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
• Record the document in your own document register and set its review date.

Related documents

• QM-01

  Quality Manual

  Top-level description of the management system against every clause of ISO/IEC 17025:2017.

• SOP-12

  Metrological Traceability

  Establishing and demonstrating unbroken traceability of every result to the SI through accredited calibrations.

• SOP-20

  Externally Provided Products and Services

  Evaluating, selecting, monitoring and re-evaluating suppliers of calibration, consumables, and subcontracted work.

• FRM-22

  Metrological Traceability Chain Record

  Documents each reference standard's calibration chain to the SI and the uncertainty at each link.

• FRM-30

  Supplier Evaluation and Approval Form

  Initial evaluation and periodic re-evaluation of an external provider.

• FRM-46

  Approved Supplier List

  Current list of approved external providers with scope and approval status.

• CHK-01

  ISO/IEC 17025:2017 Gap Analysis and Self-Assessment

  Clause-by-clause self-assessment with evidence, gap and action columns.

• CHK-02

  UKAS Initial Assessment Preparation Checklist

  Everything to have ready before the pre-assessment and initial assessment visits.