Approved Supplier List

Purpose

The current list of approved external providers with their category, scope of approval, approval status and dates, accreditation details for category A, and a performance log, per SOP-20. Only providers on this list may be used for category A and B supplies.

What it covers

• Approved providers
• Performance log

How to complete it

1. 1.Add a provider only after FRM-30 evaluation; record scope and any conditions exactly.
2. 2.For category A record the accreditation body, number, and the date the schedule was last verified (re-verify before each order).
3. 3.Log performance events (late, nonconforming, damaged, excellent) as they occur; review annually and at re-evaluation.
4. 4.Set status to CONDITIONAL or REMOVED with reason; never delete rows.

Before you use it

• Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
• Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
• Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
• Record the document in your own document register and set its review date.

Related documents

• QM-01

  Quality Manual

  Top-level description of the management system against every clause of ISO/IEC 17025:2017.

• SOP-20

  Externally Provided Products and Services

  Evaluating, selecting, monitoring and re-evaluating suppliers of calibration, consumables, and subcontracted work.

• FRM-30

  Supplier Evaluation and Approval Form

  Initial evaluation and periodic re-evaluation of an external provider.

• CHK-01

  ISO/IEC 17025:2017 Gap Analysis and Self-Assessment

  Clause-by-clause self-assessment with evidence, gap and action columns.

• CHK-06

  Supplier Calibration Certificate Acceptance Checklist

  Acceptance review for incoming calibration certificates from external providers.

• FRM-01

  Master Document Register

  Register of every controlled internal and external document with revision, status and distribution.

• FRM-02

  Document Change Request

  Request, impact assessment and approval of a change to a controlled document.

• FRM-03

  Records Retention Schedule and Disposal Log

  Retention periods by record type and a log of authorised disposals.