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VTValiTracAI

Form · FRM-42

Job File and Technical Record Cover Sheet

Index of every record in a job file so the calibration can be reconstructed.

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Purpose

The index sheet at the front of every job file listing each record that makes up the technical record for the job, so that the completeness of the file can be confirmed before certificate authorisation and the calibration can be reconstructed years later (clause 7.5, SOP-02).

What it covers

  • Records in this file
  • Amendments after issue
  • Authorisation

How to complete it

  1. 1.Open the cover sheet when the job number is allocated; tick or enter each record as it is added; enter file names for electronic records.
  2. 2.The authorised signatory confirms completeness as part of CHK-03 before authorising the certificate.
  3. 3.Record any amendment to records after issue in the amendments section with the FRM-48 or FRM-13 reference.

Before you use it

  • Replace every square-bracket token, starting with [LABORATORY NAME], [ADDRESS] and [EFFECTIVE DATE]. The full token list is in GD-01 Read Me First.
  • Have the content technically reviewed against how your laboratory actually works, then approved by the responsible manager before it becomes a controlled document.
  • Update the Word fields after editing so the table of contents and page numbers are correct: select all, then press F9.
  • Record the document in your own document register and set its review date.

Related documents

This is an original template published by ValiTrac. It does not reproduce the text of ISO/IEC 17025 or of any accreditation body publication, and it does not by itself confer or guarantee accreditation. Customise, review and approve it before use.